Policies & Procedures

 

Drop-Off  & Pick Up Policy

Morning Drop-Off on Watterson Street

  • A valet drop off line is available on Watterson Street in the mornings from 7:55 to 8:10.
  • Please have your child(ren) exit the car curb side and and walk up the sidewalk to the playground.
  • If you would like to help with the valet drop off line in the morning, please click here:

Afternoon Pickup on Watterson Street

  • There is no crossing guard on Watterson Street.
  • All children are dismissed via First Street (gym or office doors). Parents should park in the commuter lot and meet and escort their children across Watterson Street as needed.

Parking

Parking in the Watterson Street commuter lot is by permit only until noon on weekdays. Westfield Police enforce this restriction.

 

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Emergency Procedures

Should an emergency or disaster situation ever arise in our area while school is in session, we want you to be aware that Holy Trinity School has made preparations to respond effectively to such situations. Our school has a detailed Management Crisis Plan which has been formulated to respond to a major catastrophe.

Your cooperation is necessary in any emergency, for both the safety of staff and students, and the expedient reunification with your child(ren).

1. Do not telephone the school. Telephone lines may be needed for emergency communication.
2. Do not go to school or evacuation site until notified to do so.
3. In the event of a serious emergency, students may be kept in school or evacuated to an alternate site. Only adults listed on the students’ emergency forms will be permitted to pick up students. The form is required to be filled out by parents at the beginning of every school year.
4. School Reach will be used for emergency announcements.
5. Impress upon your children the need for them to follow directions of school personnel in times of emergencies.

Students will be released only to parents and/or persons identified on the School Emergency form. During an extreme emergency, students will be released from school or an alternate evacuation site. Parents should be patient and understanding with student release procedures. Please instruct your children to remain with school personnel until you or your designee arrives.

The emergency actions our school may take are dependent on the emergency situation. Please review and discuss these steps with your immediate family. Planning ahead will help alleviate concerns during emergencies.

 

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Lunch Duty

Holy Trinity School has a lunch duty program for the 2019-2020 school year.  There are two options:

  1. Opt In:

You must complete lunch duty one time each month.  You may have a proxy (i.e. a grandparent, nanny, etc.).  All designated proxies must have completed the Protecting God’s Children program.

    • If you opt in and miss a month of performing lunch duty, there is a $10 fee. You may only miss two sessions, after the third missed lunch duty you will be charged a penalty of $175.  The $175 will be billed through FACTS.
    • Lunch duty begins promptly at 11:20 AM and ends at 1:00 PM. You must stay through the entire designated time period.
    • Here is the link to sign up for lunch duty https://signup.com/client/invitation2/secure/2947483/false#/invitation
    • Please click here to see our lunch-duty-guidelines.

      2. Opt Out: In order to opt out of the lunch duty obligation, you will pay $125 for the school year.  Once you pay the one-time fee you are exempt from lunch duty for the school year.

There will be two full time aides to provide coverage for lunch duty in addition to the parents who have opted in to volunteer.

Here is the  Lunch Duty Form for 19 20


Parishioner Family Definition

A parishioner family’s eligibility for in-parish tuition rates for Grades K-8 is defined as a family that:

• attends Sunday Eucharist on a regular basis;
• practices the stewardship way of life, actively sharing time, talent, and treasure with the parish community;
• is a registered member of a parish within the Archdiocese of Newark for at least one year;
• Families are required to present an acknowledgement from your pastor  confirming their registration and participation in their Archdiocese of Newark parish. Families from the former co-sponsoring parishes of Holy Trinity, St. Helen’s, and Our Lady of Lourdes will continue to be confirmed annually as in the past.


Tuition, Fees and Payments:

Tuition is based on the number and grades of children in a family who plan on attending HTS as well as the family’s status as parishioners* ( see above)

Payments: Each family is required to set up a family account with FACTS for automatic bank account withdrawal or credit card charge of most school fees: registration, tuition, extended day care, enrichment programs, script/ gift card buyouts or balance balances, lunch duty fees, etc.  You will be notified by email from FACTS about upcoming charges. Please contact the school office if you have any questions or concerns about payments and/or the FACTS program.

Continuous Enrollment: HTS assumes your family/children will be staying at HTS through eighth grade unless you advise the office in writing/ email to the contrary. FACTS will roll over your demographic and banking information (to facilitate ongoing payments) from year to year until graduation or until you tell HTS to stop.

Click here to set up an account with FACTS. FACTS has made its safety, security and compliance information available.


AHERA Annual Notification Letter (Asbestos)
Date: January 29, 2019

As per the United States Environmental Protection Agency’s “Asbestos Hazard Emergency Response Act” (AHERA)40CFRPart763: an inspection for the presence of asbestos-containing building materials has been completed, and an Asbestos Management Plan developed, for Holy Trinity School.

An asbestos removal project was performed on the gymnasium floor of the Holy Trinity School. The project involved the removal of asbestos containing materials from the gymnasium floor. The floor has been replaced and asbestos materials abated.

The inspection report and asbestos management plan file are available for review in the school office during normal school/office hours. Upon request, copies will be provided for a reasonable charge.

As required by the USEPA, additional inspections of the school are conducted every six months by properly accredited staff of the Archdiocese of Newark.


Pesticides

This notice is distributed to comply with the policies of the N.J. Environmental Protection Agency and the N.J. School Integrated Pest Management Act. Every School in N.J. is required by law, to develop an Integrated Pest Management (IPM) plan in accordance with this law. Holy Trinity  School has adopted such a plan. Our plan is a holistic, preventive approach to control and/or eliminate pests without the use of toxic pesticides.

Bowco Industries, our professional pest management provider, assures us that only non-toxic pesticides are applied at the school when needed. The law also requires us to provide a list of pesticides that are in use or that have been used in the past 12 months on school property. This list includes and is limited to:

• Advanced Dual Choice
• Max Force Roach Gel
• Drax Ant Gel

All of these products are considered to be LOW IMPACT PESTICIDES as set forth under the New Jersey IPM program.

Our IPM coordinator is our custodian, Robert Brewer. He has successfully completed IPM training this year and maintains information and records of all pesticide products used on school property. Robert consults with Bowco Industries on a regular basis with regard to pesticide application.

Please be assured that HTS will make every effort to avoid exposure of pesticides to infants, children and adults.